Finances

The finance workspace is one of the most important pages in the plugin, but it is also one of the easiest to misunderstand.

Most finance confusion comes from one basic mistake:

users look for whether money posted at all, instead of asking whether it posted to the correct account.

That is the main idea to keep in mind while using this page.

What the Finances Page Is For

The Finances page is where you review the financial health of an organization and its cars.

It helps answer questions like:

1. What is the balance of the organization account?
2. What is the balance of each car account?
3. What income and expense categories hit this account recently?
4. Did event-close money post to the place I expected?
5. Do I need to move money between the organization and a car?

This is not just a ledger dump. It is the operating page for understanding where money is sitting and why it moved.

Where Finances Live

Finances are managed from:

• Dashboard > Organization > Finances

This is an organization workspace.

Users will only see the finance accounts they have permission to view. Some users may be able to see the organization account and every car account. Others may only be able to see one or more car accounts.

The Most Important Concept: Account Scope

The finance system is split by account scope.

There are two main types of organization finance accounts:

• the Organization Account
• the Car Accounts

That separation is intentional.

The organization account tracks organization-level activity.

The car accounts track race-week operating activity for specific entries.

If you are trying to troubleshoot a posting and you only look in one place, you can easily conclude something is missing when it actually posted correctly to the other account.

Organization Account

The organization account is the team-level financial account.

This is where organization-wide money belongs.

In practical terms, the organization account is where you should expect to see things like:

• organization-level transfers
• manufacturer support
• organization-wide overhead postings
• team-level travel/lodging postings when they are designed to hit the org layer
• future organization-level recovery or bankruptcy controls

This account is not meant to be the place where every race-week car transaction lands.

Car Accounts

Each active car has its own operating account.

This is where most race-by-race financial activity appears.

If you want to understand what happened financially to a specific car after a race weekend, this is usually the account you want.

Car accounts are where you should expect to see most of the event-close activity that is tied to the entry itself.

Choosing the Account You Want to Review

At the top of the Finances page, you choose which account you want to inspect.

That selector can point to:

• the organization account
• a specific car account

You should choose the account based on the question you are trying to answer.

For example:

• �Did sponsor money hit Car #54?� ? open that car account
• �Did manufacturer support post for the organization?� ? open the organization account
• �Did the weekly transport and salary charges post for this car?� ? open the car account

What You See at the Top of an Account

Every finance account panel begins with a short overview section.

That usually includes:

• current balance
• 7-day change
• filtered financial overview
• income total in the selected range
• expense total in the selected range
• net change
• entry count

This is meant to help you see the shape of the account before reading the detailed ledger row by row.

Reading the Ledger

The ledger is the detailed transaction list for the selected account.

This is the most important section on the page.

Each ledger row tells you:

• what category the money belongs to
• whether it was income or expense
• how much posted
• what event or reason it is tied to
• whether the row is grouped under an event close

The correct way to read the ledger is to treat it like an explanation of account movement, not just a receipt list.

Ledger Filters

The Finances page includes filters so you do not have to scan the entire ledger every time.

Current filter controls include:

• date range
• month
• category
• direction
• text search

This is useful when you are trying to answer specific questions such as:

• show me only transport costs
• show me only sponsor income
• show me only expenses from this month
• show me everything related to a specific race

The Categories Users Will See Most Often

The live system currently supports a wide set of finance categories. The ones most users will care about most often are listed below.

Common Income Categories

League Purse

Race purse money posts here.

This is race-result money paid into the car account based on finish position.

Media Revenue

Weekly media revenue posts here for chartered cars that have a result.

This goes to the car account.

Sponsor Income

Base sponsorship payout posts here when an accepted sponsor commitment is settled after the event.

This goes to the car account.

Performance Bonus

Sponsor bonuses post here when the sponsored result actually achieves the bonus condition.

This also goes to the car account.

Merchandise Income

Merchandise income posts here as car-level income.

The live system uses popularity, driver context, and local/regional factors to generate it.

Manufacturer Support

Manufacturer support posts here when an organization has an active support agreement and participates in the event.

This is organization-level income, not car-level income.

Charter Distribution

Year-end charter payouts post here at season close.

This goes to chartered car accounts based on final owner standings, not just general organization standing.

Common Expense Categories

Driver Salary

Driver salary expense posts here when the contract applies to the event.

This is one of the first categories to inspect if contract setup or contract dates look questionable.

Winnings Share

Driver winnings share posts here when the contract includes a purse percentage and the event produces purse money.

This is separate from salary and should not be confused with salary.

Tire Cost

Tire expenses post here based on the tire allocation for the event.

This is a car-level race-week cost.

Damage Cost

Damage expenses post here from the event-close system.

These are based on race result conditions such as incidents, distance completed, disconnected status, and track type rules.

Travel Cost

This is the hauler transport expense.

It is a car-level travel charge and uses the current travel-banding model.

Team Travel & Lodging

This covers the team transport/lodging expense.

This is currently posted per car in the live system.

Staff Cost

This is the weekly staff expense tied to the car.

It is driven by the system's perceived driver strength model rather than a flat fixed amount.

Operations & Overhead

This is the organization-level overhead posting generated during event close.

This should be expected in the organization account, not in the car account.

What Usually Posts to the Car Account

For most users, the car account is the page where the race weekend really becomes visible.

Typical car-account postings include:

• league purse
• media revenue
• sponsor income
• sponsor bonus income
• merchandise income
• driver salary
• winnings share
• tire cost
• damage cost
• hauler transport
• team travel and lodging
• staff cost
• charter distribution at season close

If you are trying to understand the operational profit or loss of one car, this is the account to use.

What Usually Posts to the Organization Account

Typical organization-account postings include:

• organization-to-car and car-to-organization transfers
• manufacturer support
• organization-level overhead
• future organization-level recovery / bankruptcy actions when those flows are finalized

If the question is about team-wide support, overhead, or moving money around internally, the organization account is usually the right place.

Transfer Center

The organization account includes the Transfer Center.

This is the tool used to move money between:

• the organization account
• a selected car account

Current transfer directions are:

• Organization to Car
• Car to Organization

This is useful when a car needs capital support or when you want to move surplus funds back to the organization level.

A transfer creates matching ledger activity on both sides, so the movement stays visible and traceable.

Manufacturer Support Panel

The organization account also includes a Manufacturer Support subview.

This panel shows the current agreement details when one exists.

In practice, that includes:

• manufacturer name
• weekly payout
• start date
• end date

If no active agreement exists, the panel makes that explicit.

This section is informational for end users. The agreement itself is currently managed from the admin side.

Bankruptcy Sections

You may also see Bankruptcy subviews in the finance workspace.

Those are currently placeholders rather than full end-user operating flows.

Treat them as future-facing structure, not a completed financial management tool.

How Event Financial Close Works

A large amount of finance activity is not posted manually. It is generated when event results are closed and processed.

This is one of the most important things to understand about the finance system.

When an event is financially closed, the system can post categories such as:

• league purse
• media revenue
• merchandise income
• manufacturer support
• damage expense
• tire expense
• hauler transport
• team travel and lodging
• operations and overhead
• staff expense
• driver salary
• winnings share
• sponsor income
• sponsor bonuses

This is why the finance page is closely tied to results import, event repair, and results deletion.

Why a Posting Might Be Missing

If money you expected is not present, the page is usually not the real problem.

The real issue is usually one of these:

1. you are looking at the wrong account scope
2. the event has not been financially closed yet
3. the result did not qualify for that category
4. the contract did not apply to that event
5. the driver was not assigned correctly
6. the sponsor commitment was not active or not settled
7. the organization did not meet the rule for that posting

This is why finance troubleshooting should always start with workflow context, not just ledger scrolling.

Common Examples

�I see purse money but no salary.�

This usually means one of the contract checks failed.

Typical causes include:

• the contract expired
• the contract does not cover the event date
• the contract is scheduled instead of active
• the charge target could not be resolved correctly

�I accepted sponsors, but the sponsor money is not here yet.�

Sponsor money posts when the sponsorship commitments are settled during event close.

If the race has not been processed, or if the event settlement has been reset, the money may not appear yet.

�I thought manufacturer support would show up in the car account.�

It should not.

Manufacturer support is organization-level income and belongs in the organization account.

�I thought overhead would show up on the car.�

It should not.

Operations and overhead are organization-level, not car-level.

�Travel and lodging looked like one big team cost.�

The current live system posts team transport/lodging per car, not as a single combined org-wide line.

How Finances Connect to the Rest of the Plugin

The Finances page is downstream from several other systems.

Contracts

Contracts influence:

• salary
• winnings share
• contract timing
• which driver costs should apply to the event

Race Assignments

Assignments influence whether the platform knows which driver and contract are actually tied to the car for that race.

If the assignment is wrong, finance expectations can also be wrong.

Sponsorships

Sponsorships influence:

• sponsor income
• bonus payouts
• relationship history that comes from settled sponsor results

Results and Event Close

Results drive a major portion of the finance engine.

If results are deleted, repaired, or rebuilt, finance rows tied to that event can also be cleared and reposted.

Year-End Finance Behavior

The finance system is not only week-to-week.

At season close, charter distributions can be posted from final owner standings.

Important live behavior:

• charter payouts are an explicit season admin action
• they post to chartered car accounts
• they are based on final owner standings by car
• rebuilding standings can clear previously posted season charter payouts so they can be rebuilt correctly

That means year-end finance rows are deliberate and seasonal, not part of a normal weekly event close.

Recommended Workflow

For most users, this is the cleanest way to use the finance page:

1. Open the organization finance workspace.
2. Choose the account you actually want to inspect.
3. Review current balance and short-term change first.
4. Use category filters before reading the full ledger.
5. If you are reviewing a race weekend, look for event-grouped ledger rows.
6. Compare the posting to the system that should have generated it:
   • results
   • contracts
   • sponsorships
   • assignments
7. Use the transfer center only when you intentionally want to move money between scopes.

That keeps the page useful instead of overwhelming.

Common Issues

I expected money, but nothing is on the page

Check whether you are looking at the correct account first.

That is the most common cause.

I can see one car account but not another

That is usually a permission issue, not a broken finance page.

Finance visibility is scoped by access.

I only see filtered totals that look wrong

Check your current ledger filters.

The page can be filtered by range, month, category, direction, and search. It is easy to forget one of those is still active.

The account balance looks right, but I cannot see the row I expected

This usually means the row is outside the current filter window or grouped under an event close you have not expanded yet.

The finance page looks wrong after results were repaired

That may be expected.

Event-close financial rows can be cleared and rebuilt when results are repaired or deleted. The final correct state matters more than whether the old row stayed in place.

Final Reminder

The finance page is not just an accounting page. It is a diagnostic page.

If something looks wrong in your team operations, finances are often the place where the symptom becomes visible.

The right way to use it is:

• pick the correct account
• filter the ledger properly
• connect the posting back to the system that created it

Once you read the page that way, it becomes much easier to understand.

Related Guides

• Organizations
• Contracts
• Sponsorships
• Race Assignments